We take seriously our responsibility for protecting your personal data. This privacy notice will inform you as to how we look after your personal data when you visit our website and tell you about your privacy rights.
How we collect, process and store personal data
You will not normally need to send us any personal information to use the majority of the information on our site. However, you will need to provide us with certain information in some circumstances, for example from time to time the opportunity may arise via our site to subscribe to newsletters we produce and to register as a delegate for events.
Any personal information provided to us may be collected and processed to provide services which you request of us, for administration, for marketing, advertising and promotions and for notification of events and training opportunities.
We will process your personal data on the legal basis that it is necessary for our legitimate interests where such interests are not overridden by your own interests or fundamental rights and freedoms. Our legitimate interests include keeping you up to date with news, articles and invitations and continuing to improve our website for the benefit of its visitors.
Any communications from us of a marketing or advertising nature will provide for the opportunity to opt-out of receiving further messages. Processing of personal data for these purposes may in some circumstances require us to share personal data with employees, consultants, agents and professional advisers engaged by us or by our parent organisation, Sharpe Pritchard LLP. However, we will at all times remain responsible for and control the use of your information.
We do not process your personal data outside of the European Union.
Data security and data breaches
We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data to those employees, consultants, agents and professional advisers who have a business need to know. They will only process your personal data on our instructions, or those of Sharpe Pritchard LLP, and they are subject to a duty of confidentiality.
We have put in place procedures to deal with any suspected personal data breach and will notify you and the applicable regulator of a breach where we are legally required to do so.
We require all third parties to respect the security of your personal data and to treat it in accordance with the law. We do not allow third parties to use your personal data for their own purposes and only permit them to process your personal data for specified purposes and in accordance with our instructions. We may share your personal data with our parent organisation, Sharpe Pritchard LLP, where necessary to enable us to deliver the services and information requested by you.
This website may include links to third-party websites and applications. Clicking on those links or enabling those connections may allow third parties to collect or share data about you. We do not control these third-party websites and are not responsible for their privacy statements. When you leave our website, we encourage you to read the privacy notice of every website you visit.
Data retention and deletion
We will only retain your personal data for as long as reasonably necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal requirements.
We may retain your personal information for a longer period in the event of a complaint, if we reasonably believe there is a prospect of litigation in respect of our relationship with you, if you explicitly ask us to do so or (in the case of your contact details) if we have an ongoing relationship on other matters which would require us to remain in contact.
When our data retention period has elapsed, we will securely destroy the personal data held about you.
Your legal rights
In certain circumstances you have the right to:
- Ask us for a copy of any personal information held about you.
- Request correction of the personal information that we hold about you.
- Request erasure of your personal information. This enables you to ask us to delete or remove personal information where there is no good reason for us continuing to process it.
- Object to processing of your personal information where we are relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground.
- Request the restriction of processing of your personal information. This enables you to ask us to suspend the processing of personal information about you, for example if you want us to establish its accuracy or the reason for processing it.
- Request the transfer of your personal information to another party.
At all times you have the right to unsubscribe to any direct marketing you have previously signed up to.
You have the right to make a complaint at any time to the Information Commissioner’s Office (ICO), the UK supervisory authority for data protection issues (www.ico.org.uk). We would, however, appreciate the chance to deal with your concerns before you approach the ICO so please contact us in the first instance.